{"id":102790,"date":"2024-07-21T00:00:00","date_gmt":"2024-07-21T00:00:00","guid":{"rendered":"http:\/\/dawnholdingcompanyllc.com\/?p=102790"},"modified":"2024-07-22T16:18:25","modified_gmt":"2024-07-22T16:18:25","slug":"what-to-look-for-in-an-online-system-for-document-management","status":"publish","type":"post","link":"https:\/\/dawnholdingcompanyllc.com\/index.php\/2024\/07\/21\/what-to-look-for-in-an-online-system-for-document-management\/","title":{"rendered":"What to Look For in an Online System For Document Management"},"content":{"rendered":"

A Document Management System (DMS) is a central repository where documents and other data are kept to facilitate retrieval by authorized users. Most modern systems also provide an effective search feature, ensuring that documents are located quickly and easily. They also help to manage compliance standards for sensitive information. A DMS has many advantages over the traditional filing cabinet or file server, and is capable of growing with an organization as the needs for managing content evolve.\n<\/p>\n

Getting Started
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A good online system for managing documents will begin Find Out More<\/a> by taking your existing documents, records, and data by scanning or saving attachments from email. From there, your digital documents will be indexed using metadata, which makes them easier to find for any authorized user. This is a far better solution than storing paper documents in a folder or system which does not have an obvious indexing process. It also saves you time, as it speeds up document retrieval.\n<\/p>\n

Version Control
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When a document undergoes multiple rounds of internal and external review it’s very easy to forget which version is the most recent. A DMS can aid in this by establishing a consistent naming convention that will inform any member of the team which document is the latest version. It is also able to archive older versions if necessary, while still making them accessible to anyone who may require them for any reason.\n<\/p>\n

Collaboration: Look for the DMS that lets employees work on the same document simultaneously. This is a common requirement for many companies and can enhance teamwork if real-time collaborative is permitted. Think about other collaboration options like plugins that collaborate with other tools or chat functions. A DMS should also offer secure storage for sensitive data, that is compliant with industry standards. This includes recurring 24-hour backup of data, safe Amazon Web servers with 256-AES bank-grade encryption and storage with multiple artificial and physical points of presence.<\/p>\n","protected":false},"excerpt":{"rendered":"

A Document Management System (DMS) is a central repository where documents and other data are kept to facilitate retrieval by authorized users. Most modern systems also provide an effective search feature, ensuring that documents are located quickly and easily. They also help to manage compliance standards for sensitive information. A DMS has many advantages over …<\/p>\n

What to Look For in an Online System For Document Management<\/span> Read More »<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"default","ast-global-header-display":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":""},"categories":[1],"tags":[],"uagb_featured_image_src":{"full":false,"thumbnail":false,"medium":false,"medium_large":false,"large":false,"1536x1536":false,"2048x2048":false},"uagb_author_info":{"display_name":"admin","author_link":"https:\/\/dawnholdingcompanyllc.com\/index.php\/author\/admin\/"},"uagb_comment_info":0,"uagb_excerpt":"A Document Management System (DMS) is a central repository where documents and other data are kept to facilitate retrieval by authorized users. Most modern systems also provide an effective search feature, ensuring that documents are located quickly and easily. They also help to manage compliance standards for sensitive information. A DMS has many advantages over…","_links":{"self":[{"href":"https:\/\/dawnholdingcompanyllc.com\/index.php\/wp-json\/wp\/v2\/posts\/102790"}],"collection":[{"href":"https:\/\/dawnholdingcompanyllc.com\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/dawnholdingcompanyllc.com\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/dawnholdingcompanyllc.com\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/dawnholdingcompanyllc.com\/index.php\/wp-json\/wp\/v2\/comments?post=102790"}],"version-history":[{"count":1,"href":"https:\/\/dawnholdingcompanyllc.com\/index.php\/wp-json\/wp\/v2\/posts\/102790\/revisions"}],"predecessor-version":[{"id":102791,"href":"https:\/\/dawnholdingcompanyllc.com\/index.php\/wp-json\/wp\/v2\/posts\/102790\/revisions\/102791"}],"wp:attachment":[{"href":"https:\/\/dawnholdingcompanyllc.com\/index.php\/wp-json\/wp\/v2\/media?parent=102790"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/dawnholdingcompanyllc.com\/index.php\/wp-json\/wp\/v2\/categories?post=102790"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/dawnholdingcompanyllc.com\/index.php\/wp-json\/wp\/v2\/tags?post=102790"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}